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How to Backup Your Data

Office 365 security considerations

IT security policies your company needs

Tips on adding value to your business data

Should you worry about Facebook’s breach?

3 tips to maintain a secure Facebook account

Phishing hits businesses at tax time

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Posts Tagged ‘data’

How to Backup Your Data

Threats to a company’s data come in many forms. Cyber-attacks like malware, spyware and viruses attack valuable data from companies each day. While anti-malware and anti-virus can help prevent breaches, these softwares can’t protect data from physical disasters. Data backup is imperative for a company’s continued success.

Local and Network Backups

Storing information on-site is one of the easiest ways to backup data. It can be stored on hard drives, tape drives, or other storage systems connected to a company’s network. Copying files to USB drives or external drives also provide an easily accessible copy of files. However, this should not be the sole method of data backup. Physical disaster, theft and ransomware all pose threats to local backups.

Cloud Backups

Cloud backups are quickly being integrated into businesses looking for added protection. This method of data backup allows copies of data to be stored on remote servers and accessed by internet connection. Unlike other methods, the cloud allows for automated backup of data to provide up-to-date copies of files.

Online File Storage

Similar to cloud backup, online file storage stores files on the internet. Sites like Dropbox and Google Drive allow businesses to store and share files off-site. While online file storage works well as an additional backup method, it also comes with limitations. Depending on the files, backup can cost time and bandwidth. The experts at WesTec Services recommend a business keep at least three copies of data in different places and on two different formats for proper data backup. Our team can help protect your data from threats. Contact us to get started.

Office 365 security considerations

Office 365 security considerations

July 25th, 2018
Office 365 security considerations

It’s easy to see why Office 365 is an attractive solution for small and medium-sized businesses already familiar with the Office interface. More and more companies are making the move to the cloud, but there are security issues to consider.

Identify your company’s sensitive data…
Most files housed within your servers contain sensitive commercial and personal data that must be properly identified and protected. Do this by conducting a security audit before you undertake your migration.

Your audit should identify the types of data stored in the various parts of your company network, including which specific information needs extra safeguarding. Be sure to consider everything from trade secrets and contract details to the personal information of your clients.

…and then restrict access to it
Once you’ve worked out where your most precious data lies, you can check who currently has access to it and whether their access is appropriate. After all, it’s not necessary for everyone to be able to get at all the data your company owns.

Ensure that each of your employees has access only to the data that’s necessary for them to perform their duties. The great thing about Office 365 is it lets you conveniently set different levels of permissions based on user roles.

Watch out for insider threats
It’s wise to consider everyone in your organization when it comes to auditing data access permissions – and that includes system administrators who may have master access to every element of your network infrastructure.

A rogue administrator is the stuff of nightmares, since their elevated position gives them much greater leeway to siphon off valuable data without being noticed – or even to allow others to conduct questionable business and bypass the usual built-in security precautions. You can mitigate this risk by monitoring your administrators’ data usage and activities.

Use machine learning to foresee security breaches
Every action performed by your staff within Office 365 is automatically logged, and with relative ease you can create detailed activity reports. But the sheer number of events taking place within Office 365 in the course of your business’s normal operations means that even attempting to identify questionable behavior will be akin to finding a needle in a haystack.

That’s not to say it’s unwise to be on the lookout for anomalies in normal usage – the export of unexplainably large volumes of data, for instance, could suggest that a member of your team is leaking intelligence to a competitor, or that they’re about to jump ship and take your trade secrets with them.

To make things easier, machine learning technologies can identify potential breaches before they happen by analyzing large swathes of data in seconds. Graph API is incorporated into Office 365, and allows for the integration of machine learning tools into your security environment to achieve just that. The same tools can also help you avoid being caught unawares by hackers, by identifying system login attempts from locations that are out of the ordinary.

By following these tips, you’ll be able to enjoy the powerful collaborative features of Office 365 while ensuring the robust security your business demands. To find out more about how we can help your Office 365 migration run smoothly, just give us a call.

Published with permission from TechAdvisory.org. Source.

IT security policies your company needs

IT security policies your company needs

July 23rd, 2018
IT security policies your company needs

When it comes to Internet security, most small businesses don’t have security policies in place. And considering that employee error is one of the most common causes of a security breach, it makes sense to implement rules your staff needs to follow. Here are four things your IT policies should cover.

Internet

In today’s business world, employees spend a lot of time on the internet. To ensure they’re not putting your business at risk, you need a clear set of web policies. This must limit internet use for business purposes only, prohibit unauthorized downloads, and restrict access to personal emails on company devices. You can also include recommended browsing practices and policies for using business devices on public wifi.

Email

Just like the Internet policy mentioned above, company email accounts should only be utilized for business use. That means your employees should never use it to send personal files, forward links, or perform any type of business-related activities outside their specific job role. Additionally, consider implementing a standard email signature for all employees. This not only creates brand cohesion on all outgoing emails, but also makes it easy to identify messages from other employees, thus preventing spear phishing.

Passwords

We’ve all heard the importance of a strong password time and time again. And this same principle should also apply to your employees. The reason is rather simple. Many employees will create the easiest to crack passwords for their business accounts. After all, if your organization gets hacked, it’s not their money or business at stake. So to encourage employees to create strong passwords, your policy should instruct them to include special characters, uppercase and lowercase letters, and numbers in their passwords.

Data

Whether or not you allow your employees to conduct work on their own devices, such as a smartphone or tablet, it is important to have a bring your own device (BYOD) policy. If your employees aren’t aware of your stance on BYOD, some are sure to assume they can conduct work-related tasks on their personal laptop or tablet. So have a BYOD policy and put it in the employee handbook. In addition to this, make sure to explain that data on any workstation is business property. This means employees aren’t allowed to remove or copy it without your authorization.

We hope these four policies shed some light on the industry’s best security practices. If you’d like more tips or are interested in a security audit of your business, give us a call.

Published with permission from TechAdvisory.org. Source.

Tips on adding value to your business data

Tips on adding value to your business data

July 17th, 2018
Tips on adding value to your business data

Data is incredibly valuable. The more of it your business generates, the easier it is to predict market and customer behaviors. Analytics solutions aren’t always the right fit for small businesses, but that doesn’t mean their data isn’t valuable. Here are some ways to add real value to your business by harnessing the power of data.

Many businesses shy away from data analytics due to the perceived costs and resources required to get anything of value. However, even the most humble mom-and-pop stores and home-based entrepreneurs have access to a broad range of worthwhile information.

It doesn’t make sense to spend half your week mired in spreadsheets and charts if you’re not extracting information that helps increase revenue. Basic data analytics solutions from companies like Microsoft and Google offer solutions to streamline the collection and examination of company information. But with an array of different tools to choose from, what should you consider before investing in one?

How easy is it to use? There’s no point investing in a dashboard solution if you don’t understand the way the insights are presented. Analysis functions must be straightforward and user-friendly.

Are the results actionable? Great insights are worthless if applying them requires another staff member that you can’t afford. Test drive an analytics solution before investing to ensure that its insights are easy to understand and apply.

Does it save you time? If you’re already relying on data analysis for growth, your first priority should be boosting productivity. Look for solutions that will enable you to complete your current analytics tasks in less time.

Is it compatible with other apps? You need a solution that cuts down on manual data entry and doesn’t add steps to any existing processes. Make sure any analytics software you’re considering can integrate with your existing solutions before signing on the dotted line.

Whether your aim is to attract new customers, retain existing clients, expand your services, or decide on a new location, your data is an indispensable asset. It’s there in good times and bad times, just waiting for you to take a closer look.

If you’d like to learn more about adding value to your business with data analysis, or want to explore data analysis software options, get in touch with us today – we’ll be happy to recommend options based on your needs and requirements.

Published with permission from TechAdvisory.org. Source.

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